Accounts Payable
Supplier Requirements
Secure Area
(Login Required)
- Contractor Training
- Contractor Handbook
- IM Flash Site Contractor Policies and Procedures
- Contacts for Suppliers
- Contractor Training Progress Report
- View All News
Introduction
At
IM FLASH we are very proud to have parents like Intel and Micron. Our payments processes are run out of Micron,
Boise. Our preferred payment processing
system is SAP Ariba. We encourage all
suppliers to utilize Ariba to increase efficiency in the payments process
leading to more reliable and expedient supplier payments. We understand that not every supplier is
capable of using Ariba. IM FLASH cannot
send checks to suppliers that are not set up in our internal systems however we
can make purchases using a credit card.
Suppliers are asked not to provide goods or services without first
having a PO or a credit card purchase.
Become an IM FLASH approved vendor
If
you are a supplier that will be doing business with IM FLASH on a regular basis
become one of our approved vendors. To
do this you must have a relationship within IM FLASH, Micron or Intel and be
referred internally. One of our
purchasing team members will submit your company through the application process
and upon acceptance we will set your company up in our purchasing systems. The application process will require you to
submit information to us to ensure you meet our supplier compliance
requirements. Once you have become an
approved vendor we encourage you and the team members that will work with us to create an account to our supplier
secure area.
Sign up with SAP Ariba
The
most efficient way to process orders, invoices and payments with us is by
utilizing SAP Ariba. This application
allows you as a supplier to publish your catalog of goods within our facility
making the process of locating your goods, ordering items and invoicing goods
from you as a supplier much more efficient. Our goal is to achieve "touchless”
PO processing.
ERS Processing
As
part of our goal to optimize efficiency in payment processing, our approved
suppliers are asked to recognize that we use Evaluated Receipts Settlement
(ERS) processing whenever possible. If
you are an approved supplier that accepts PO payments but not an enabled Ariba supplier,
please expect to receive payment automatically where no invoicing is necessary
by you as a supplier. Read more about
ERS here
Send invoices electronically
If
you are unable to become an SAP Ariba enabled supplier and are an approved supplier
in our systems, invoices can be sent electronicallyand will be processed much
more quickly than invoices mailed to us via post. Hard copy invoices mailed
to us via the postal system may be delayed by as much as 6 weeks. We strongly encourage
non SAP Ariba enabled suppliers to send invoices electronically via email to
help ensure efficient payment. As an approved IM FLASH vendor with an account
to this site, locate the accounts payable email inbox here to manually send
invoices
Mailing hard copy invoices
Although
we discourage this practice we understand that some suppliers must process
invoices using the postal service. If
you must utilize this method, please send invoices to:
IM Flash
Attention Accounts Payable
8000 S Federal Way
Boise, ID 83707
Mail Stop 1-106
Include a valid purchase order on the invoice
All
invoices are required to have a valid purchase order listed. Invoices without a
purchase order listed, or with an incorrect or old purchase order number, may
be delayed in payment until a correct invoice is sent. Please help
us by providing accurate purchase order information on your invoices.
Confirm pricing
In
the event that ERS processing is not enabled invoices require a pricing match
between the PO and invoice. Invoices with pricing that does not match the
PO provided to you may delay payment. Research is required to validate
whether your invoice price or the PO price is correct. A new invoice may
be requested, or the PO may be adjusted to match. Please help us by
checking pricing against the PO when you create the invoice.
Consider credit refunding
Credits
owed to IM Flash are generally used to offset current payments to our
vendors. On occasion, the credits owed to us are more than the orders we
have placed with you. We try to take a forward looking approach, to
determine if we will be placing orders with you in the near future. In
situations where we do not have regular business with you, and cannot see any
orders on the horizon, we may request a cash refund.